We become your
records team.
You go back to running the business. We handle POPIA compliance, the dusty boxes, the modern document estate, the AI-readiness work, the quarterly reporting, and the things you didn't know you needed to be tracking. One monthly retainer. Your Friday afternoons, restored.
Book Free Assessment →
Stop thinking about your records. We'll think about them for you.
The Managed Records Service is Arcivo's most comprehensive offering. It combines all three other pillars — Information Governance, Document & Records Management, and AI-Ready Records — into one outsourced function, delivered by a dedicated Arcivo team on a predictable monthly retainer. No hiring. No training. No compliance anxiety. No AI-readiness project drifting on someone's roadmap.
Everything. All of it.
A single monthly fee, a single team, a single point of accountability. The opposite of juggling three vendors and one anxious compliance officer.
- i.
Information governance, kept current.
Your POPIA position maintained. Retention schedules updated when the rules change. Quarterly compliance reviews. A short briefing whenever the regulatory landscape shifts.
- ii.
Documents and records, handled.
Storage, retrieval, redelivery, witnessed destruction. Document management, workflow automation, e-signature, intelligent capture. The whole lifecycle, run by people who do this all day.
- iii.
AI-readiness, built in.
Your records estate kept ready for the AI tools your team is starting to use. Cleaned, classified, governed, safe.
- iv.
Reports you'll actually read.
Quarterly management reports. Annual full review. A dashboard if you like dashboards. The kind that fit on a page, not the kind that fund a consultant.
Four ways to buy it.
The Managed Records Service is available in four tiers — sized to your organisation, priced to your budget, scoped to your reality.
- Essentials Lite — 1–10 staff. From R2,500/month.
- Foundation — 10–50 staff. From R10,000/month.
- Professional — 51–250 staff. Talk to us.
- Enterprise — 250+ staff. Bespoke.
Three honest ways to start.
- 01 Book the call. Thirty minutes, free, no slideware. Pick a time →
- 02 Send us an email. One paragraph is enough. [email protected]
- 03 Read first. The Arcivo Hub is free, plain language, no email gate.
— T.