Modern document and records management for South African businesses.
Built for the way work actually happens now.
Filing rooms overflowing. Staff wasting hours hunting for things. Documents misfiled, mislabelled, or quietly lost forever. The physical records problem hasn't gone away. It's just been ignored.
87% of South African businesses have no formal records system. None.
Shared drives with no logic. Documents nobody owns. Search that returns the wrong file or no file. Information your AI tools can't see, can't classify, and can't safely use. The systems that made sense ten years ago are quietly costing you now — in hours, in errors, in opportunities.
Knowledge workers spend up to 20% of their week just looking for things. A full day. Every week.
POPIA, PAIA, FICA, sector codes — most organisations are mostly compliant, most of the time. They just couldn't prove it if the Regulator asked, the auditor knocked, or a lawyer started discovery. The risk usually isn't the law itself. It's not being able to show your work.
Maximum POPIA penalty if you can't show yours: R10 million.
Documents and records, modernised.
Active documents that move through digital workflows. Records that find themselves. Storage that doesn't slow your team down. And the unfashionable specialist work — vital records protection, hard drive destruction, source code escrow — that the boring stuff still occasionally needs.
Your records, ready for what's next.
Cleaned up, classified, governed, and safe for the AI tools your team is starting to use. So when you turn on Copilot, it makes you more productive — not more exposed.
Governance that runs in the background.
Policies, retention schedules, an Information Officer function, and the quiet ongoing work that makes compliance feel like a habit, not a project. We watch the regulatory landscape so you don't have to.
Want all of this run for you, by one team, on one bill? That's not a fourth service — it's how you buy the other three. It's called Managed, and it lives on the Packages page.
Start with The Baseline — a once-off that maps your records, closes the gaps, and gets you compliant. Then pick the monthly tier that fits. Or don't — The Baseline stands on its own.
Essentials Lite
From R4,500/month. IO function, policies, and POPIA compliance — done properly.
See package →Foundation
From R9,500/month. Your outsourced records function, for less than a junior salary.
See package →Premium
From R30,000/month. Near-continuous governance, quarterly executive reporting, named team.
See package →Managed
From R38,000/month. Your dedicated Records Manager. One team, one bill, one person who knows your business.
See package →Enterprise
From R55,000/month. Bespoke. Published floor, no discovery call required to learn the price.
See package →The incumbents store boxes. Compliance consultants give advice. Nobody prices the way we do.
Each one has its own records reality. Mining records outlive the company. Patient records outlive the patient. Banking records are scrutinised by people whose entire job is finding what's missing. We've built our practice around the specifics.
Your sector not listed? We've worked across most of the South African economy. Tell us what you do, and we'll show you what's relevant. Tell us your sector →
We've moved
more records than
we care to count
for South African businesses.
The actual numbers live on a Post-it. We keep meaning to make a chart. We never do.
Where do you stand?
Thirty minutes. No slideware.
We'll tell you exactly where you stand and what to do next. No homework, no pressure, no sales pitch dressed up as a workshop.
Book a Free Records Assessment or just write to [email protected]