Your records function, run for you. From R38,000/month.
For organisations that have outgrown self-managed governance. A dedicated Arcivo Records Manager — one named person who knows your business — runs the whole function. One team. One bill. No juggling.
Book a Free Records Assessment →One person. The whole function.
- i.
Named, dedicated Arcivo Records Manager — not a shared pool.
One named person who knows your systems, your sector, and your people. The Records Manager is accountable. You know who to call.
- ii.
All three pillars under one retainer.
Information Governance, Document & Records Management, and AI-Ready Records. Coordinated, not siloed. No gaps between service lines.
- iii.
Agreed volume of one-off work folded in.
Digitisation runs, shredding, system rollouts, AI-readiness. Scoped upfront and built into the retainer. No separate job invoices.
- iv.
Monthly executive dashboard and quarterly business review.
Where the function stands, what changed, what’s coming. Delivered to you. Nothing to chase.
- v.
Annual strategy review.
One day a year to look at the horizon, reset the retention schedule, plan the roadmap. Built into the engagement.
- vi.
Predictable monthly cost, no surprise invoices.
The bill is the bill. One line for governance, one for storage if you use it, one for software if you use it. That’s it.
From R38,000/month. Start with The Baseline.
Prices are computed from cost — what it takes to operate a genuine full-time records function, with a named, experienced person running it. Start with The Baseline (from R65,000 once-off at this engagement level); if you continue, there is no second setup invoice. The Baseline is the onboarding.
- Monthly fee: From R38,000/month, depending on organisation size, complexity, and agreed one-off volume
- Contract: 12-month initial term, then rolling quarterly with 90-day notice
- Support: Named Records Manager available business hours; 24/7 for breach and critical incidents
- Billing lines: Governance retainer / Storage (if used) / Software licences (if used) — each invoiced separately
A shared team becomes your own person.
Professional and Premium give you a named lead on a shared team. Managed gives you someone whose entire job, every day, is your records function. The cost difference reflects that — a dedicated person costs what a good person costs. We’d rather say so plainly than dress it up as “enhanced service delivery.” If you need someone of your own, this is how you get one.
Not sure if Managed is right? That’s what the assessment is for.
Thirty minutes. We’ll look at your size, your complexity, and how much of the function you’re currently running yourself — and tell you honestly whether Managed makes sense or whether Premium covers it at lower cost.
— T.